Why use Constellio from the active status?

Constellio From the Active Status

We constantly receive requests from customers regarding the use of Constellio. These questions often relate to its use from the active status asset. In these practical tips, we will list the advantages of using Constellio throughout your organization from the moment you create your documents! The software is filled with more and this article aims to help you in the development of your argument. 

Certainly, many organizations use Constellio and use it differently. 

Benefits

Constellio advises centralizing information in one place. The centralization of information has an impact on productivity, initiative, independence, trust, change management and support to be provided to users. Here are some arguments in favour of putting documents in Constellio as an asset: 

-Constellio is simple, intuitive, uncluttered;
-Centralization of information allows an overview;
-Since the documents are centralized, only one platform is to be consulted to find the information you want;
-The management of the transfer on a daily basis may seem tiring, but it is a management that is still to be done, regardless of the platform used. It's a matter of habit and long-term benefits. Why postpone something that can be done today and that will be beneficial instantly?;
-Easier for change management, as users have only one platform to learn and can be more independent because there is only one place to look;
-With the colour of the folders, it is easy to see what is active from the rest. It makes people aware of the value of archives and the importance of cleaning up;
-Constellio allows you to manage document versions and manages duplicates (these features are especially useful for asset management);
-In fact, all the features shown in the first training are really practical for sharing and mutual aid.

Here is a little metaphor to illustrate these words: If you do your cleaning a little every day in your house, it is much cleaner, easy to find yourself, it is less difficult to do household chores and scrubbing, etc. If you wait a month to complete all these tasks, it is certain that it will be much longer, more difficult and that you will have lost a few socks in the house. It's a bit humorous, but it applies well to document management. The effort is less when we develop good regular document management habits. A few small weekly gestures help avoid hours of work in the long run.

-Putting only inactive has these disadvantages: You have to sort by hand instead of being able to rely on the downgrade module (risk of errors), several platforms to use to find the information, so more support to users, because they never find what they want independently... No overview, no version management (so you have to do this cleaning beforehand to put in the platform instead of as you go), etc.