Overview and what's new in Constellio 12.2

Audits

Optimization of audit management

To improve system performance and lighten the load on the database, several optimizations have been made to audit management:

• Separation of audits from the rest of the data: Establishment of a dedicated collection for audit data to optimize the management of large volumes of data.
• Asynchronous processing: Audit-related operations, previously processed in the same transaction as the main action, are now executed in the background. The data is first temporarily stored in the Redis cache, then written to the database within a maximum of 5 minutes. This change reduces response times and optimizes the user experience.
• Controlled management of audit retention: Implementation of an archiving system to reconcile performance and traceability:
  • Introduction of an automatic archiving mechanism: A job is scheduled nightly to push the audits into the vault (in JSON format, grouped by day).
  • Automated deletion: A second job removes the database and vault audits based on their respective retention durations.
  • Retention periods:
    • Audits archived in the vault: 10 years.
    • Active audits in the database: 12 months (customizable via Control > Configuration > Other > Retention period of audits in the database (in months)).
• New Recovery Tool :
  A button has been added in the interface to allow the retrieval of archived audits over a given period. This ensures access to old data.

Technology

• Updated internal components, providing enhanced security and improved overall performance.
• Optimized memory consumption. 

Interface

The [...] icon to view the folders associated with each administrative unit now works correctly.

Favorite

Deleting a shared favorite is now reserved for its creator. Users with whom the favourite has been shared can no longer delete it.

Signature

It is no longer possible to certify a document if only initials are present. Certification is authorized only when both initials and a signature are present.

Research

Fixed navigation in search results. When a folder is accessed from search results, returning to the list now returns the user to their previous position on the page.